Real Wedding, Real Question #3

Posted on August 3, 2010 by Kendra in Lodi Wedding Planner, Napa, Reception Planning, Sacramento Wedding Planning and there are No Comments

Some of the venues we are considering say they provide a wedding coordinator. Why would I need another coordinator?

Answer:

A site coordinator is quite different from a private wedding planner. A private wedding planner is working for you from the time you hire them until the completion of the wedding. They are hired by the bride and groom so their allegiance is with the bride and groom. A site coordinator is very important and valuable, but they are working for the site, paid by the site and making sure that everything at the venue runs well. For the most part they are concerned with the setup of the venue and the meal service. As you begin planning you will see that the venue is just one small part of the overall wedding. Here are a few thing that would set a private planner apart…you may want to see if the venue coordinator does any of them.

Assists in finding the venue and all vendors, making sure that they are the perfect fit for your wedding and then negotiates pricing and assisting with contracting the vendors
Wedding designer: assisting with colors, theme and making your wedding unique and exactly what you envision
Tracking of budget and payments
Creates an itinerary and “to do” timeline so that you don’t forget any detail and things are done in a timely manner
Advices on wedding etiquette
Correspondence and appointment scheduling with vendors
Attendance at vendor meetings and advice so you get the best wedding possible
Assistance with invitations, wording and all printed material
Advise & suggestions for rehearsal dinner locations
Orchestrate Wedding Day
Organizes all Wedding Day logistics and setup
Confirmation with venders prior to wedding
Attend/conduct rehearsal
Contact person & leader of vendor team
Supervision of set-up and removal
Instruct ushers of duties
Assist bride & maids with dressing
Organize processional line-up
Send bride down the aisle worry free
Assist with transition to reception
Act as liaison between catering staff, M.C., photographer, and videographer
Keep reception running smoothly
Deliver final payment to vendors
Supervision of entire reception
Other duties specific to each wedding and bride